MADDISON JAYNE PHOTOGRAPHY

WEDDING CONTRACT

BOOKING FORM

BOOKING RETAINER & DEPOSIT / The booking deposit for CLIENT/S wedding is NON-REFUNDABLE. A deposit of 25% of the total amount of CLIENT/S invoice is due within 7 DAYS of CLIENT/S invoice having been sent. This deposit is NON-REFUNDABLE. Upon receiving written confirmation and the required deposit, MADDISON JAYNE PHOTOGRAPHY will reserve the time/s and date/s agreed upon, and will not make any other reservations for that period. This deposit secures CLIENT/S wedding date and booking with MADDISON JAYNE PHOTOGRAPHY. Should this agreement be breached in any way shape or form the NON-REFUNDABLE deposit will be liquidated to insure the damages to MADDISON JAYNE PHOTOGRAPHY. The remaining amount of CLIENT/S payment is to be paid in full up until 30 DAYS before CLIENT/S secured date with MADDISON JAYNE PHOTOGRAPHY. If the full payment is not received 30 DAYS prior to your wedding date MADDISON JAYNE PHOTOGRAPHY is not obliged to photograph your wedding due to breach of contract.
ENTIRE AGREEMENT / This is a contract for photography services to be provided to CLIENT/S (Hereafter referred to as CLIENT/S) by MADDISON JAYNE PHOTOGRAPHY (Hereafter referred to as MADDISON JAYNE PHOTOGRAPHY). This agreement suspends all prior agreements, it contains the entire and full understanding between both CLIENT/S and MADDISON JAYNE PHOTOGRAPHY.
CONFIRMATION / The services of MADDISON JAYNE PHOTOGRAPHY for CLIENT/S wedding date will be secured once CLIENT/S have submitted the contract agreement and booking details along with the NON-REFUNDABLE deposit. By paying the NON-REFUNDABLE deposit you understand the contract and agreement.
COOPERATION / Unless discussed prior to this agreement MADDISON JAYNE PHOTOGRAPHY, associates or employees will be the exclusive photography(s) at the CLIENT/S wedding. CLIENT/S and MADDISON JAYNE PHOTOGRAPHY agree to obtain cheerful cooperation and communication with each other to achieve the best possible result within the understanding of this agreement and contract. CLIENT/S understand that they are to provide MADDISON JAYNE PHOTOGRAPHY with a list of guest’s CLIENT/S wish to have photographed and is to be assisted by a family member when organising family photographs. MADDISON JAYNE PHOTOGRAPHY is not responsible if key individuals fail to cooperate during wedding portraits and are not photographed due to this. CLIENT/S understand MADDISON JAYNE PHOTOGRAPHY is to be notified and have in writing should they want to have anything photographed in a particular way. MADDISON JAYNE PHOTOGRAPHY is not responsible for not capturing desired wedding portraits if no one highlights and identifies these details in writing on the day of the wedding. Please note that not all guests at weddings like having their photo taken. In such cases MADDISON JAYNE PHOTOGRAPHY will use her discretion but cannot be held responsible for a lack of photos of these people.
HOUSE RULES / If CLIENT/S appear to be under the influence of alcohol or drugs or are showing highly disrespectful behaviour throughout the day MADDISON JAYNE PHOTOGRAPHY has the absolute right to immediately cancel the photographing of the wedding due to liability and risk of health concerns or damage to MADDISON JAYNE PHOTOGRAPHY/s safety. MADDISON JAYNE PHOTOGRAPHY is not responsible for using photoshop to crop out mobile phones used by guests if they show in front of where MADDISON JAYNE PHOTOGRAPHY is taking portraits. MADDISON JAYNE PHOTOGRAPHY asks that guests reframe from using mobiles during key moments throughout the day to achieve the best possible result. CLIENT/S understand MADDISON JAYNE PHOTOGRAPHY is limited by the location site/venue/weather and time schedules. MADDISON JAYNE PHOTOGRAPHY is sometimes limited by rules imposed by registrars, ministers and venue management as to what can and cannot be done. For example some ministers insist that no flash photography is allowed, and others will insist that the MADDISON JAYNE PHOTOGRAPHY shoot from a specific location. In such circumstances the CLIENT/S agree to accept the technical limitations that may be imposed on the equipment used. We advise the CLIENT/S to make themselves aware of the rules of the venue concerned and if necessary negotiate with the personnel concerned.
COPYRIGHT / Photographs produced by MADDISON JAYNE PHOTOGRAPHY are protected by copyright law (all rights reserved). The copyright of MADDISON JAYNE PHOTOGRAPHY photographs remains with MADDISON JAYNE PHOTOGRAPHY. The images produced by MADDISON JAYNE PHOTOGRAPHY once delivered to the CLIENT/S are allowed to be used for personal and personal use only by CLIENT/S. MADDISON JAYNE PHOTOGRAPHY photographs are not to be edited, retouched or reproduced in any way shape or form as it does not represent the true quality of MADDISON JAYNE PHOTOGRAPHY’s work. MADDISON JAYNE PHOTOGRAPHY does not provide unedited photographs to CLIENT/S as it does not represent the face or quality of what MADDISON JAYNE PHOTOGRAPHY presents. When publishing photographs for commercial or personal use MADDISON JAYNE PHOTOGRAPHY must be noted as the photographer. If photographs are used for commercial branding CLIENT/S must have written permission by MADDISON JAYNE PHOTOGRAPHY to overlay branding of any sort.
MODEL RELEASE / CLIENT/S hereby grant MADDISON JAYNE PHOTOGRAPHY and all legal representatives, successors, heirs, assigns, executors, administrators, attorneys and agents the irrevocable unrestricted and unlimited right to use the CLIENT/S photographs for editorial, trade, advertising and competition or any other purpose and in manner, to alter the photographs without restriction; and copyright of the photographs. The CLIENT/S hereby release MADDISON JAYNE PHOTOGRAPHY and all legal representatives, successors, heirs, assigns, executors, administrators, attorneys and agents from all liability and claims in connection with the photographs.
LIMIT OF LIABILITY / If MADDISON JAYNE PHOTOGRAPHY in the unlikely event becomes injured or too ill or has an emergency that prevents them from photographing the wedding MADDISON JAYNE PHOTOGRAPHY will contact the CLIENT/S in discussing the finding of a replacement photographer. If a replacement photographer cannot be found, then liability is limited to a return of any payments received. MADDISON JAYNE PHOTOGRAPHY takes the upmost care of your photographs to prevent the loss or damage to images. However, in the event that the photographs are lost, stolen or destroyed for reasons within or beyond MADDISON JAYNE PHOTOGRAPHY’s control, MADDISON JAYNE PHOTOGRAPHY and CLIENT/S understand that liability is limited to the return of payments received. For limit liability regarding a national pandemic, please read the CANCELLATION POLICY.
CANCELLATION POLICY / Should CLIENT/S cancel their wedding date and secured booking with MADDISON JAYNE PHOTOGRAPHY, the NON-REFUNDABLE deposit of 25% will be liquidated to insure the damages to MADDISON JAYNE PHOTOGRAPHY. As stated in BOOKING RETAINER/DEPOSIT, the remaining amount of CLIENT/S payment is to be paid in full up until 28 DAYS before CLIENT/S secured date with MADDISON JAYNE PHOTOGRAPHY. Should CLIENT/S choose to cancel within the 28 DAYS leading up until their booking date, an additional 50% of the total payment on top of the 25% NON-REFUNDABLE deposit will be liquidated to insure the damages to MADDISON JAYNE PHOTOGRAPHY for holding CLIENT/S wedding date insuring MADDISON JAYNE PHOTOGRAPHY still receives income for a date held that another personnel could have made a booking for. Should CLIENT/S be forced at any time before their booking date to cancel their booking due to a NATIONAL PANDEMIC ONLY, the full payment NOT including the 25% NON-REFUNDABLE deposit will be refunded into their account one week after the date of cancellation. If CLIENT/S cancel their booking before the 28 DAYS, the NON-REFUNDABLE deposit plus any additional instalments paid will become retainer money for CLIENT/S to use on a new proposed booking date or other additional bookings such as regular collections and sessions.
CHANGE OF DATE POLICY / Should CLIENT/S need to change their wedding date, a fee of a fee of a new NON-REFUNDABLE DEPOSIT will be charged for any date after 6 MONTHS from the current secured booking date, approx. 182 DAYS. This new deposit will be the same price as your original deposit for your package. If CLIENT/S are changing their date of booking, it cannot be confirmed that their new date will be secured and needs to be worked out with all vendors included to ensure their new proposed date can be achieved. If CLIENT/S are postponing their wedding date due to unforeseen circumstances such as death or terminal illness to either the bride or groom ONLY, CLIENT/S will need to sign a new contract with MADDISON JAYNE PHOTOGRAPHY, however, CLIENT/S 25% NON-REFUNDABLE deposit plus any paid instalments up to date will be transferred over to the new date of booking. Should the change be enforced by a NATIONAL PANDEMIC and ONLY a NATIONAL PANDEMIC, a fee of $500.00 will be charged for any date after 6 MONTHS from the current secured booking date, approx. 182 DAYS.
CHANGE OF WEDDING PACKAGE POLICY / Should CLIENT/S want to change their wedding package of choice, below information will apply. Should CLIENT/S want to change their wedding package to a package of lesser value, the hourly rate in which you booked your original package at will become the hourly rate for the hours in the package of lesser value and leftover money will become retainer money which can be used for other additional bookings, such as, print packaging under the direction of MADDISON JAYNE PHOTOGRAPHY. Should CLIENT/S want to change their wedding package to a package of higher value, CLIENT/S will have to pay the difference between their current package and the value of the higher value packages current set price. If changing packages CLIENT/S booking date will still be secured, and the 25% NON-REFUNDABLE deposit will be transferred over to the new package of choice. CLIENT/S may be asked to fill out new paperwork regarding the change for MADDISON JAYNE PHOTOGRAPHY’s up to date files.
COMPLETION SCHEDULE / Photographs are expected to be edited and delivered to CLIENT/S within 4-8 weeks after the wedding date. Online downloadable galleries are expected within this time frame. Packaging will be available from between 4-6 weeks after they are completed are ordered. These items can be picked up from MADDISON JAYNE PHOTOGRAPHY's home residence appointment only (please email MADDISON JAYNE PHOTOGRAPHY for current address) Contact MADDISON JAYNE PHOTOGRAPHY if you are in need of a shipping quote due to living outside of the local collection area.
DAMAGE OF EQUIPMENT / MADDISON JAYNE PHOTOGRAPHY is not responsible for lost, misplaced, stolen, or damaged property that may occur during any photography session. MADDISON JAYNE PHOTOGRAPHY/S CLIENT/S agree to not hold MADDISON JAYNE PHOTOGRAPHY liable for any loss, expense, or injury arising from or in connection with the photography session with any person pursuant to this agreement.
CLIENT/S IMAGE PROTECTION / Original/Raw Photographs/Files are not included, only edits (JPEG’s) MADDISON JAYNE PHOTOGRAPHY retains the right to edit the photographs and omit any image. It is understood that MADDISON JAYNE PHOTOGRAPHY will not deliver every exposure taken. CLIENT/S agrees to abide by MADDISON JAYNE PHOTOGRAPHY’s editing decisions. There is NO warranty of longevity, CLIENT/S are responsible for making a backup of all photos from the gallery. MADDISON JAYNE PHOTOGRAPHY will make every attempt to keep archival copies of photos, but does not guarantee that they will be retained indefinitely. Backup copies are for CLIENT/S use only and may not be distributed to others. MADDISON JAYNE PHOTOGRAPHY does not warrant the longevity in the quality of any digital media or files delivered to the CLIENT/S. The CLIENT/S bears the sole responsibility for backing up, archiving, and maintaining the integrity of the files.
TRAVEL / Travel is not inclusive to MADDISON JAYNE PHOTOGRAPHY's wedding packages. All additional travel fees will be charged as a seperate and additional expense to the package. CLIENT/S are responsible for payment of or provision of travel, accommodation, meals, beverages and transport costs where applicable. Travel fees are applied for any location 30 minutes away from Bundaberg or MADDISON JAYNE PHOTOGRAPHY's place of residence.
IN SIGNING THIS CONTRACT AND COMPLETING THIS BOOKING FORM, WE HAVE UNDERSTOOD THE CONTENTS OF THIS CONTRACT AND AGREE TO THE TERMS THEREIN.